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Timegeist

Invoicing

Move saved time into a client-ready invoice.

Owners and admins choose a client, period, and grouping. Timegeist pulls eligible priced time into an editable draft that can include custom lines and VAT.

The invoice starts from saved, billable, uninvoiced entries instead of asking you to retype them. You review the editable document before it is generated or sent.

Start freeSee pricing

Human work, structured carefully

See confirmed work become an invoice draft.

Choose a client, period, and grouping; Timegeist pulls eligible time into a draft for you to review.

An independent designer completing client paperwork at his studio desk

Invoice draft

INV-2026-014

€6,780.00

Strategy workshops · 28h

Research synthesis · 18h

VAT · due 30 days

Structured from saved entries
Human-controlled

What stays connected

Less cleanup at the end of the month.

Owner/admin workflow

Begin with priced time

Choose the client, period, and grouping; Timegeist pulls eligible billable, priced, uninvoiced entries into the draft.

Draft before send

Finish the commercial details

Add custom lines, VAT, payment instructions, issue and due dates, and the branding available on your plan.

PDF · email · viewed state

Deliver a real document

Generate a PDF, send it by email, and see delivery or public-view state without pretending Timegeist collects payment.

The flow

One decision at a time.

  1. Generate

    Choose client, period, and grouping

    Bring eligible billable, priced, uninvoiced entries into an editable invoice draft.

  2. Complete

    Add the invoice details

    Review descriptions, quantities, rates, VAT, custom lines, dates, and instructions.

  3. Send

    Generate and deliver

    Create the PDF and email it when the draft is ready.

Product boundary

Timegeist prepares and sends invoices. It does not collect payment, reconcile a bank account, or replace accounting advice.

Read the related guide

FAQ

Questions about invoicing.

How the workflow behaves before you make it part of your day.

How does tracked time become an invoice?

Choose a client, billing period, and grouping. Timegeist pulls eligible billable, priced, uninvoiced entries into an editable draft for you to review.

Can I edit an invoice before sending it?

Yes. Invoice details and line items remain reviewable before the invoice is finalized or shared.

Does the Free plan include invoices?

Yes. Free includes up to three first-time invoice finalizations per month with a promotional Timegeist footer. Pro and Team include unlimited finalizations and remove that promotional footer.

Does Timegeist decide what is billable?

No. You control each source entry's billable status and the configured rates. Timegeist applies the invoice eligibility rules, and you review and edit the resulting draft before sending.

Time, resolved

Move the next approved time record toward an invoice.

Start with the complete Free plan. No card required.

Start free 10 AI uses / month included